Agencies should develop an internal vacancy review process to ensure all vacancies are set up appropriately prior to releasing the Job Opportunity Announcement (JOA) to USAJOBS.
For the first five (5) vacancies your agency announces using a USA Hire Core Assessment, work with your agency USA Hire POC who will coordinate the vacancy review with OPM. For the Executive Assessment (EA), OPM will review the first three (3) vacancies, if applicable.
- Your agency USA Hire POC must submit the online Vacancy Review Request Form when requesting the OPM vacancy review.
- The OPM review team typically provides feedback within 48 hours of a JOA submission.
For vacancies beyond the first five, follow your agency’s internal review process before releasing the vacancy’s JOA to USAJOBS.
Online Form Submission Details
The Vacancy Review Request Form requires the fields below. There is a description of each field below for your reference. Required fields are marked with an asterisk (*). Otherwise, a field is optional if there is no asterisk (e.g. - CC field).
| CC | You may include additional email addresses for others who you may want copied on the review submission. (Optional field) |
| Confirm Email Address* | Enter your work email address. |
| Agency/Component* | Identify your agency and component, if applicable. |
| Servicing Center (if applicable) | If your agency has a servicing center posting the announcement on your agency's behalf, use this field to identify the servicing agency. (Optional field) |
| Agency USA Hire POC Name* | Identify the contact within your agency who is leading your USA Hire implementation. |
| Agency POC Email* | Enter the email address of your Agency USA Hire POC. |
| USA Staffing Account Manager* | Use the dropdown list to identify your USA Staffing Account Manager. |
| Vacancy Review Count | Use the dropdown to identify the number of reviews that have been submitted by your agency (e.g. - 1st of 5 JOA reviews). (Optional field) |
| Vacancy Number* | Identify the vacancy number for the announcement being reviewed. |
| USA Staffing Tenant | Use the dropdown to identify the appropriate tenant within USA Staffing where the vacancy was built, if this information is known. (Optional field) |
| USA Staffing Office Name* | Enter the office name used for the announcement in USA Staffing. |
| Position Title* | Enter the position title as entered in USA Staffing. |
| Pay Plan - Series - Grade(s)* | Enter the pay plan - series - grade(s) information (ex: GS-0201-12/13). |
| Projected Open Date* | Input the desired opening date for this vacancy. |
| Combine USA Hire rating with a Secondary Assessment rating?* | Answer yes or no if you are using a second assessment in Hurdle 1 for rating. |
| Results are weighted with the following combination:* | If you answered "Yes" to the above question, you will see this weighting question. Use the dropdown to identify the weighting you intend to use for the two assessments. If "Other" is selected, you will see an additional field appear to enter your custom weighting combination. |
| If this is a Status/Merit Promotion announcement, should Cut Score be enabled? | Select yes or no to identify if you are using the cut score for a Status/Merit Promotion announcement. If your announcement is not Status/Merit Promotion, you may skip this field. (Optional field) |
| This is an Executive Assessment | Check this box if this is an executive assessment (e.g. SES announcement). (Optional field) |
| Executive Assessment Only: Does this announcement use the Hold Functionality?* | If you checked the box, identifying this as an Executive Assessment, you'll see this additional question. Select Yes or No to identify if the Hold Functionality is being used. |
| Subject* | Enter a subject line of your choosing. Example: JOA Review for VIN 1234567 |
| Description* | Enter any additional details pertaining to the JOA review submission. |
| Attachments | It's possible to add attachments, if needed. This is an optional field. |